2019 Annual Meeting Notes
/The meeting was called to order at 7:20 p.m. by Randy Celori. Board members present were Randy Celori, Mark Ekman, Mike Smith, Eric Olson (Lea Areitio absent). Jennifer Snow (co-Account manager) and Marcus Tageant (owner) of Impact Association Management were also present. Quorum was confirmed.
Jennifer read the 2018 annual meeting minutes and they were approved unanimously by all in attendance.
Past Business
An HOA member addressed the projects from 2018 that were discussed and expressed frustration that nothing has happened on these projects…the fence in particular.
Sprinker system has still not been fixed by the city/county.
Financials
Jennifer of Impact Association Management went over the 2018 financials. They were approved unanimously by all in attendance. She also went over the 2019 budget, which elevated discussion about the cost of Impact, whether we had sufficient funds to address fence repair and other projects that several HOA members feel need attention this year and in the next few years. With concern about how these projects would be funded, HOA members hesitated to approve the budget. Finally they agreed that the best course of action would be to have a one-time assessment for the projects that needed to be done this year, and the 2019 budget was approved. Impact will gather quotes for key projects and the board will develop a plan to address these concerns in priority order.
Quotes Needed
Perimeter fence (top priority)
Basketball court
Playground
Homeowner forum
Owners requested a copy of the singed management contract. There was discussion about the car that went into the ditch on Jan 31 around 1 am. We reviewed CC&R’s for sharing cost of the perimeter fence and found no restriction or requirement regarding whether the Lot owners or HOA should bear the cost.
A request was made to do an owners meeting in 6 months (July) to keep communication between the property management company and the HOA members open. Questions were asked about what Impact does for the HOA because they see many things going undone in the community and the management fee went up. Marcus (Impact owner) explained Impact is responsible for collecting owners’ dues, answering questions from owners and supporting the board in managing the community affairs. Impact takes direction from the board.
Marcus explained the increase is due to moving association to the new program that offers owners the ability to view their account in real time, view governing documents, submit work requests. Board members can pull real time financial reports.
HOA members had mixed opinion, but in the end were willing to see how the new software and a renewed resolve by Impact would address the concerns of a feeling of a lack of communication with the community.
Other HOA Business
David Kassis was elected to replace Lea Aretio.
Glenn Birkvold was elected as an alternate board member
Other board members remain (positions are nominated by the board as needed)
The board will meet in the near future to reorganized the Architectural Control Committee (ACC) to be more attentive and involved in the community spaces and making sure repairs and maintenance are handled properly. The ACC is currently is staffed by the the existing 5 board members (for convenience) but our regulations allow for others to be on that committee (must have at least 3 people).
The meeting was adjourned at 9:00 p.m.